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Back to School Questions?

 

How do I drop my children off in the morning?  What do I send with my children to school?  Who do I inform if my children will be gone?  Is there anything different with COVID this year?  How do I update family information?  Can I bring birthday treats in for my child?

 

There is a lot you need to know about the start of school!  Whether you are new to the HPCS community or have been here for years, this page contains information for all of our families.  If you have additional questions or concerns that are not addressed here, please contact our school office.

Parent's Night Info

 
At the beginning of each school year we host an informational meeting about our campuses called Parent's Night.  If you aren't able to make it, or would like to refer back to our gathering, we will provide a link to the presented powerpoint slideshow. Please contact your child's teacher for additional information on what was covered in the class specific portion of the evening.

General Information

 
Below are some of our general procedures and policies that we would like to highlight at HPCS.  You can find more by reading our Parent Handbooks for each campus.  See the "Parent Handbooks and COVID Policies" drop down for more information.
Morning Drop Off
Doors open at 7:50 AM, with instruction beginning at 8:00 AM each day.
 
Morning drop off is between 7:50-8:00 AM each morning.  School doors open at 7:50 AM daily.  To keep our students and staff safe, early drop off is not allowed, and students will be dropped off at different entrances depending on their grade.  This means families may have to drop students off at multiple entrances.  Maps are provided below for each campus.
 

Madison Campus:

Check out a map here.

  • K-8th Grade drop off is from 7:50-8:00 AM.  Class begins promptly at 8:00 AM.
    • Middle school students (5th-8th) drop off at Micah E (Entrance 11)
    • 1st-4th grade students drop off at the door between 1st grade room/preschool room (Entrance 3).
    • Kindergarten drop off is at the school's main school entrance.
    • K-8th parents cannot bring their students into the building.  If they would like to walk their child to the door, they must park in the parking lot closest to their child's door.
  • Preschool drop off is from 8:15-8:30 AM.
    • All Preschool students will enter through the front doors by the school office (Entrance 2).
    • Please park in first tier of the parking lot and walk your student(s) to the door.

Mount Horeb K-8 Campus:

Check out a map here.

  • Kingergarten-1st Grade drop off at the front entrance.
  • 2nd-4th Grades drop off at the side entrance by the playground.
  • 5th-8th Grades drop off at the side entrance by the gym.

Morning Drop Off Guidelines:

  • Pull forward as far as you can in line. 
    • The first car in line at back doors should pull all the way forward to the corner.
  • Do not pull out of line and around other cars.  Please wait until the car line moves, and you are able to exit.
  • Students should have their masks on and belongings accessible when you pull up to the drop off spot.  It slows the line considerably if students need to find their masks or pack their backpack while parked in line.
  • Do not get out of your car while in the car line.  If you need or want to get out of your vehicle to assist your child(ren) or say goodbyes, please park in a lot near your student's entrance. 
  • Please drive slowly and watch for children and other cars.

 

Afternoon Pick Up
Our school day ends at 3:23 PM each day. After school pick up will begin at 3:23 PM each afternoon. 
 
*For our Preschool Families:
  • 11:30 pick up for AM half day - can come into building
  • 12:15 drop off for PM half day - can come into building
  • PM half day/full day - parents can come in to pick up child.  If they do not pick their child up inside by 3:20 they MUST go through the carpool line.

 

Afternoon Pick Up Guidelines

  • Staff members will direct the flow of traffic; please follow their instruction. 
  • To keep the flow of traffic, please do not get out of your vehicle.  If you need to buckle your child, pull into the main parking lot (across from the front of the building).
  • For the safety of your and others' children, do not pass other vehicles.
  • Please, no pets in the carpool line.
  • A staff member will be in the first tier of the parking lot to help supervise and guide middle schoolers to their appropriate vehicles.  

What if I am running late to pick up my child(ren)?

  • If you are delayed in picking up your student, please call the school office ASAP (608-836-7170) to inform our receptionist that you're running late.
    • For the first pick up, students not picked up by 2:10 PM will be escorted to the school office where they will be supervised until they are picked up. 
    • For the second pick up, students not picked up by 3:30 PM will be escorted to the school office where they will be supervised until they are picked up.
    • The responsible party for pick-up will have to call the school office upon arrival.
    • There may be an additional charge for students who are picked up late.
Lunch, Snacks & Water bottles
  • Hot lunch will be provided again at our Madison Campus this year.  Our lunch coordinator will send out the ordering menu.  If you opt to not purchase lunch through our lunch program then students are required to bring their own lunch each day.
  • Mount Horeb students do not have the option for hot lunch, and students are required to bring their own lunch each day.
  • Sharing of food is not allowed.
  • Microwaves are not available for student lunches at either campus.
  • Students are required to bring their own snacks to school.
  • Hands will be cleaned/sanitized before and after eating.
  • Students must bring a filled water bottle to school each day.
    • Please label water bottles with the student's first and last name.
    • Consider using reusable water bottles.
When to Contact the Office

 

Please contact the school office if:

  • You know in advance your child(ren) will be absent (i.e. vacation, medical procedure, etc.)
    • Advanced Absence Request forms are required for absences known in advance.
  • Your child(ren) will be absent for any reason.
    • If your student is feeling ill, the office will have to ask follow up questions due to COVID-19.
  • Your child(ren) will be picked up early.
  • You are running late to pick up your child(ren).
  • Alternate arrangements need to be made for pick up (ex: a change in who is picking your child(ren) up).
  • You would like to switch your child(ren)'s mode of instruction.
  • You have any non-instructional questions.

Office Contact Information

Communication from the School
We use the following platforms to communicate with our HPCS families:
  • Email*
  • High Point Highlights*
  • Family Portal Announcements
  • Facebook
  • Text Alerts
  • Telephone
*Our primary modes of communication is through email and High Point Highlights.  This is where you will get the most frequent and up to date information.  Emails will come from our office, teachers, or other staff members. 
 
Please make sure all of your contact information is up to date in Family Portal.  Please see the "Family Portal" drop down below, for more information on how to update your Family Portal.  Also, if you are not receiving the High Point Highlights (weekly communication, sent on Fridays) please email the office, and we will add you to our mailing list.
Parent Handbooks and COVID Policies
All of our parent handbooks can be found on the Parent Handbook page.  There are currently handbooks for:
  • Madison Campus K-8
  • Madison Campus Preschool
  • Mount Horeb Campus K-8
  • Mount Horeb Campus Preschool.
With the current COVID-19 situation in our community, there is also a COVID-10 Appendix that applies to all of our campuses.  This can also be found on the Parent Handbook page.
Family Portal
Family Portal is your hub for all things High Point Christian School.  On Family Portal you will update all student and family information, view students' grades, find helpful documents, and much more!
 
See this Family Portal Cheat Sheet for helpful tips on using Family Portal.
 

Links to Login:

 
When logging in, you will need to know your district code:
Madison Campus: HP-WI
Mount Horeb Campus: MH-WI

 

General School Questions

My child is sick the morning of a school day. Who should I contact?
 
If your child falls ill, and is unable to attend school that day, you should contact the school office by either phone or email.  Our office opens at 7:30 AM, but you can always call prior and leave a voicemail message.  When calling/emailing, please include: Your name, the date of absence, the child’s name, which campus they attend, and the absence reason.
 
At this time, the office will be asking follow-up questions about any illness reported as part of our COIVD-19 procedures.
Due to an extended illness, unforeseen circumstances, family vacation, etc. I know my child will be missing a long period of school. What do I do?
 
If for any reason your child will be missing multiple, consecutive days of school, and you know this in advance, you are required to fill out the Advance Request for Excused Absence Form.  One form can be used for multiple children.  Once the form is completed, it should be returned to the school office, not your student’s teacher.  The form can be found in two places: On FACTS/SIS’s Family Portal or the school office. 
 
Please note: The absence(s) must be approved at least one week prior to the absence(s) start date.
My child has a scheduled appointment that requires them to either come to school late, or leave school early. Who do I contact?
 
If your child will either be coming in late or leaving early, you should contact the school office by either phone or email.  When calling/emailing, please include: Your name, the date of absence, the time(s) they will be arriving, leaving and/or returning, the child’s name, which campus they attend, and the absence reason.
What if my child will be returning to school from a scheduled event?
 
As stated above, if your child will be returning to school please include the returning time of your child during your initial communication.  If this returning time changes, or your child will no longer be returning to school, please contact the school office as soon as possible.
How much time in advance do I need to notify the HPCS Office of an absence?
 
Please share your child’s absence information no later than 8:00 AM on the day of the absence, unless it is an advance absence (see 2nd question).
If we are running behind in the morning and my child will be late to school, is there anything I need to do?
 
If at any time, for any reason, your child will be late to school.  Please contact the school office as soon as possible.
What do I do if I'm running late to pick up my children after school?
 
If you are delayed in picking up your student, please call the school office ASAP (608-836-7170) to inform our receptionist at the school office that you're running late.
  • For the first pick up, students not picked up by 2:10 PM will be escorted to the school office where they will be supervised until they are picked up. 
    • For the second pick up, students not picked up by 3:30 PM will be escorted to the school office where they will be supervised until they are picked up.
    • The responsible party for pick-up will have to call the school office upon arrival.
    • There may be an additional charge for students who are picked up late.
My child has been diagnosed with a new medical condition or allergy. Do I need to let the school know?
 
YES.  If at any time your child’s medical conditions change, please let the school know by contacting the Denise Hafeli at the school office.  By letting us know of any medical conditions or allergies our staff will be able to help keep your child safe and healthy!
My child has been prescribed a medicine by a health professional, and they are required to take it during the school day. Should I let anyone know?
 
YES.  Whenever your child is prescribed a medicine (Rx) that needs to be taken during the school day, you must let the school know by contacting Denise Hafeli at the school office.
My child needs to take an over the counter medication. Can I send this with my child to school to use whenever they need?
 
If for any reason and at any time your child needs an over the counter (OTC) medicine you should contact Denise Hafeli at the school office, and fill out the appropriate paperwork.  Your child cannot self administer any OTC medications themselves or to siblings.
 
Some examples of OTC medications are (but not limited to): Tylenol, Ibuprofen, Advil, cough syrup, cough drops, creams and ointments, essential oils, medicated lotions, allergy medicines, nasal sprays, Pepto-Bismol, Lactaid, digestive medications.
My child has asthma, diabetes or needs an Epi-Pen. Are they allowed to carry and administer medical items themselves while at school?
 
If for the reasons listed above, you would like your child to self-carry certain medications that pertain to asthma, diabetes or severe allergic reactions, you can fill out the self administer section on the Medical Permissions form.  Please note that this requires a health professional’s signature.
How do I request student records?
 
To obtain any of your child's records, a written request must be made to our school office.  Once the request has been made, our Registrar will connect with you about what to do next.
 
All student records will be securely stored at the Madison Campus Office.  As per the Parent Handbook, all requests for accessing your students records must be made in writing.  You can send your written request to the Office at the HPCS Madison Office.  Please note that written requests must be made for viewing both certain individual items in the student record (this includes report cards), or the entire record.  If you have any paperwork to add to your student’s file, please send it to the Office either via email, mail, fax, or dropping it off at the Madison Office.

School Calendar

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