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Back to School Questions?

 

How do I drop my children off in the morning?  What do I send with my children to school?  Who do I inform if my children will be gone?  Is there anything different with COVID this year?  How do I update family information?  Can I bring birthday treats in for my child?

 

There is a lot you need to know about the start of school!  Whether you are new to the HPCS community or have been here for years, this page contains information for all of our families.  If you have additional questions or concerns that are not addressed here, please contact our school office.

Parent's Night Info

 
At the beginning of each school year we host an informational meeting about our campuses called Parent's Night.  If you weren't able to make it, or would like to refer back to our gathering, watch the recorded meetings with the links below.
 
 

General Information

 
Below are some of our general procedures and policies that we would like to highlight at HPCS.  You can find more by reading our Parent Handbooks for each campus.  See the "Parent Handbooks and COVID Policies" drop down for more information.
Morning Drop Off
Our school day begins at 8:15 AM each day, with instruction beginning at 8:30 AM each day.
 
Morning drop off is between 8:00-8:15 AM each morning.  School doors open at 8:00 AM daily.  To keep our students and staff safe, early drop off is not allowed, and students will be dropped of at different entrances depending on their grade.  This means families may have to drop students off at multiple entrances.  Maps are provided below for each campus.
 

Madison Campus:

Check out a map here.

  • K-8th Grade drop off is from 8:00-8:15 AM.  Class begins promptly at 8:15 AM.
    • 2nd, 4th, 5th, and 8th Grades will enter through the door by Micah E (Entrance 1)
    • 1st, 6th, and 7th Grades will enter through the doors by the Art Room (Entrance 4)
    • 3rd Grade will enter through the door by the 1st grade classroom (Entrance 3)
    • Kindergarten will enter through the front doors by the school office (Entrance 2).  Please park in first tier of the parking lot and walk your student(s) to the door.
  • Preschool drop off is from 8:10-8:30 AM.
    • All Preschool students will enter through the front doors by the school office (Entrance 2).
    • Please park in first tier of the parking lot and walk your student(s) to the door.

Mount Horeb K-8 Campus:

Check out a map here.

  • Kingergarten-1st Grade drop off at the front entrance.
  • 2nd-4th Grades drop off at the side entrance by the playground.
  • 5th-8th Grades drop off at the side entrance by the gym.

Morning Drop Off Guidelines:

  • Parents are not allowed in the building at this time.  A HPCS staff member will be at each entrance, guiding students where to go and ensuring students are staying safe during drop off.
  • Pull forward as far as you can in line. 
    • The first car in line at back doors (Entrance 3 & 4) should pull all the way forward to the cone at the corner.
  • Do not pull out of line and around other cars.  Please wait until the car line moves, and you are able to exit.
  • Students should have their masks on and belongings accessible when you pull up to the drop off spot.  It slows the line considerably if students need to find their masks or pack their backpack while parked in line.
  • Do not get out of your car while in the car line.  If you need or want to get out of your vehicle to assist your child(ren) or say goodbyes, please park in a lot near your student's entrance. 
  • Please drive slowly and watch for children and other cars.

 

Afternoon Pick Up
Our school day ends at 2:00 PM* each day.  If you are unable to pick your child(ren) up at 2:00 PM due to unchangeable circumstances, after school care is available until 3:23 PM.
 
After school pick up will begin at 2:00 PM* or 3:23 PM each afternoon.  Vehicles picking up students will form a line around the back of building.  They should display the laminated card with their student's last name in their driver's side or front window. 
 
*For our Preschool Families, pick up is at 12:00 PM or 3:23 PM.  Please follow instructions given by your child(ren)'s preschool teacher for 12:00 PM pick up.
 

Madison Campus

Check out a map here.

 

2:00 PM PICK UP:

  • Enter on the right side of the church building, and follow the road behind the church.
  • If you only have an elementary student, you will pick up your student in the west parking lot.
    • Students will be waiting outside, following social distancing requirements.
    • Kindergarten-2nd Grade students will be waiting in the parking spaces closest to the building. 
    • 3rd and 4th Grade students will be waiting in parking spaces opposite Kindergarten-2nd Grade.
    • Once you have picked up your elementary student(s), exit right.
  • If you have elementary and middle school students, pick up your elementary student(s) first following the above procedure.  Turn left out of the west parking lot and pull up to the sidewalk in front of the school to pick up your middle schooler.
    • 5th Grade will be closest to the school entrance.
    • 8th Grade will be closest to the church entrance.
  • If you only have a middle school student, please park in the first tier of the parking lot closest to the church entrance, and wait for them to come to your vehicle.

3:23 PM PICK UP:

  • If you have only a Kindergarten-8th Grade student(s) enter on the right side of the church parking lot, and follow the road behind the church.
    • All Kindergarten-8th Grade students will be waiting in the west parking lot.
    • Exit right out of the parking lot.
  • If you have only a Preschool student(s) enter on the right side of the church parking lot, and turn left to follow the road along the front of the building.
    • All Preschool students will be waiting at the school's main entrance.
  • If you have both a Preschool student and K-8th Grade student enter the right side of the church parking lot, and follow the road behind the church.  Pick up your K-8th Grader first.
    • Then drive straight out of the west parking lot into the first parking tier, and loop around to the main road in front of the building to pick up your preschooler.

Afternoon Pick Up Guidelines

  • Staff members will direct the flow of traffic; please follow their instruction. 
  • To keep the flow of traffic, please do not get out of your vehicle.  If you need to buckle your child, pull into the main parking lot (across from the front of the building).
  • For the safety of your and others' children, do not pass other vehicles.
  • Please, no pets in the carpool line.
  • A staff member will be in the first tier of the parking lot to help supervise and guide middle schoolers to their appropriate vehicles.  

What if I am running late to pick up my child(ren)?

  • If you are delayed in picking up your student, please call the school office ASAP (608-836-7170) to inform our receptionist that you're running late.
    • For the first pick up, students not picked up by 2:10 PM will be escorted to the school office where they will be supervised until they are picked up. 
    • For the second pick up, students not picked up by 3:30 PM will be escorted to the school office where they will be supervised until they are picked up.
    • The responsible party for pick-up will have to call the school office upon arrival.
    • There may be an additional charge for students who are picked up late.
Lunch, Snacks & Water bottles
  • Students are required to bring their own lunch and snacks each day.
  • Sharing of food is not allowed.
  • Hands will be cleaned/sanitized before and after eating.
  • Students must bring a minimum of two filled water bottles to school each day.
    • Please label water bottles with the student's first and last name.
    • Consider using reusable water bottles.
When to Contact the Office

 

Please contact the school office if:

  • You know in advance your child(ren) will be absent (i.e. vacation, medical procedure, etc.)
    • Advanced Absence Request forms are required for absences known in advance.
  • Your child(ren) will be absent for any reason.
    • If your student is feeling ill, the office will have to ask follow up questions due to COVID-19.
  • Your child(ren) will be picked up early.
  • You are running late to pick up your child(ren).
  • Alternate arrangements need to be made for pick up (ex: a change in who is picking your child(ren) up).
  • You would like to switch your child(ren)'s mode of instruction.
  • You have any non-instructional questions.

Office Contact Information

Communication from the School
We use the following platforms to communicate with our HPCS families:
  • Email*
  • High Point Highlights*
  • Family Portal Announcements
  • Facebook
  • Text Alerts
  • Telephone
*Our primary modes of communication is through email and High Point Highlights.  This is where you will get the most frequent and up to date information.  Emails will come from our office, teachers, or other staff members. 
 
Please make sure all of your contact information is up to date in Family Portal.  Please see the "Family Portal" drop down below, for more information on how to update your Family Portal.  Also, if you are not receiving the High Point Highlights (weekly communication, sent on Fridays) please email the office, and we will add you to our mailing list.
Parent Handbooks and COVID Policies
All of our parent handbooks can be found on the Parent Handbook page.  There are currently handbooks for:
  • Madison Campus K-8
  • Madison Campus Preschool
  • Mount Horeb Campus K-8
  • Mount Horeb Campus Preschool.
With the current COVID-19 situation in our community, there is also a COVID-10 Appendix that applies to all of our campuses.  This can also be found on the Parent Handbook page.
Family Portal
Family Portal is your hub for all things High Point Christian School.  On Family Portal you will update all student and family information, view students' grades, find helpful documents, and much more!
 
See this Family Portal Cheat Sheet for helpful tips on using Family Portal.
 

Links to Login:

 
When logging in, you will need to know your district code:
Madison Campus: HP-WI
Mount Horeb Campus: MH-WI
Virtual Learning Material Pick Up
Students will regularly exchange materials/assignments with their teachers each Friday from 8:30 AM-2:00 PM. 
  • The following week's materials will be ready for pick up each Friday morning. 
  • Homework for the current week should be returned on the Friday you exchange materials.

To exchange materials:

  1. Pull up to the main entrance of the school.
  2. Call the school office at (608) 836-7170.
  3. Tell the office which students you are exchanging materials for (name and grade).
  4. Display in your vehicle window: Students' name(s)

Frequently Asked Questions

 

COVID-19 Specific Questions

Can students bring their own items to play with at recess?
 
Yes!  Students can bring toys to play with at recess.  If a student brings toys to school, items must go home at the end of each day.  Some examples of toys to bring are:
  • Sidewalk chalk
  • Jump ropes
  • Stuffed animals/dolls
  • Etc.
Please note: Students may not bring balls to recess.
Will there be specials classes are offered to students this year?
 
Yes, but our specials classes will be limited/look different this year due to COVID-19:
  • Students in Kindergarten-2nd Grade will receive virtual art instruction. 
  • Students in 6th-8th Grades will receive instruction in Spanish.
  • Phy-Ed will be offered to all in-person students. 
    • Virtual students may receive optional instruction in Phy-Ed.
At this time, we are not able to offer all of our specials classes.  This is due to the difficulty in sanitizing materials used in some classes or lack of staff availability; some staff members have been assigned other necessary duties.
Are iPads be available from the school for student to use during virtual learning?
 
No.  If you have an issue with device access or bandwidth, please contact your child's teacher.
What if my child cannot begin virtual school by 8:30 (especially because of dropping off other in-person students)?
 
If your student is not able to login to Zoom by the designated start time, please contact the school office. 
 
If your child is not able to participate in a live Zoom class, (schedule conflict, issue with internet/device, etc.) lessons will be recorded and available for viewing at the end of the school day. 
What are the hand washing/sanitizing procedures?
 
Students and staff will have plenty of opportunities to use hand sanitizer and wash their hands throughout the day.  All sanitizers in use at HPCS meet the minimum alcohol content recommended by the CDC (at least 60%).  Students are encouraged to wet their hands thoroughly and allow to dry without wiping.
 
Please see our handwashing procedures and policies in the COVID-19 Appendix for more detailed information.
Are there shaded areas where students eat lunch outside?
 
Yes.  Students will be able to sit in the shade while eating lunch.  If weather does not permit students to eat outside, they will eat at their desks in the classroom.
Will hallways/bathrooms be crowded and is there a chance students from multiple classes might encounter one another?
 
Bathrooms:
Students are spread out throughout the building, using assigned bathrooms.  Students will be instructed to maintain 6 feet of distance, and classes will take bathroom breaks at separate times.  Please see our COVID-19 Appendix for more details.
 
Hallways:
As much care as possible will be taken to ensure only one class is in the halls at a time.  We have reconfigured our schedule this year to help reduce the number of students and staff members in the hallways at one time.  These reconfigurations include, but are not limited to:
  • Assigned class entrances for morning drop off.
  • Eating lunch in the classroom or outside.
  • Middle school teachers moving room to room (vs. students moving room to room).
  • Most specials being pre-recorded or taught virtually.
 
Can I switch my student's learning mode at any time?
 
Yes, but there may be limitations.  If you hope to switch your student's mode of instruction for any reason, you must fill out the Request to Switch Mode of Instruction Form.  Once we have received the form, our Administration team will begin processing your request. 
 
It is important to note that switching cannot always be immediate. If you would like to switch from in-person to virtual, accommodation may be quicker.  If you would like to switch from virtual to in-person, we will require at least two weeks notice before the "switch time."  This is to ensure proper staffing and re-configuring space within the appropriate classrooms to safely social distance your student(s).
 
Opening safely this year meant looking at the number of students we had attending in person, along with the space we had available in classrooms to socially distance.  This means there may not be enough seats in our physical classrooms for virtual students.  If you switch from in person to virtual learning, there may be a chance that your child's seat will be lost. 
Are birthday treats allowed this year?
 
Yes, but with limitations.  All treats must be prepackaged in original sealed containers.

 

General School Questions

My child is sick the morning of a school day. Who should I contact?
 
If your child falls ill, and is unable to attend school that day, you should contact the school office by either phone or email.  Our office opens at 7:30 AM, but you can always call prior and leave a voicemail message.  When calling/emailing, please include: Your name, the date of absence, the child’s name, which campus they attend, and the absence reason.
 
At this time, the office will be asking follow-up questions about any illness reported as part of our COIVD-19 procedures.
Due to an extended illness, unforeseen circumstances, family vacation, etc. I know my child will be missing a long period of school. What do I do?
 
If for any reason your child will be missing multiple, consecutive days of school, and you know this in advance, you are required to fill out the Advance Request for Excused Absence Form.  One form can be used for multiple children.  Once the form is completed, it should be returned to the school office, not your student’s teacher.  The form can be found in two places: On FACTS/SIS’s Family Portal or the school office. 
 
Please note: The absence(s) must be approved at least one week prior to the absence(s) start date.
My child has a scheduled appointment that requires them to either come to school late, or leave school early. Who do I contact?
 
If your child will either be coming in late or leaving early, you should contact the school office by either phone or email.  When calling/emailing, please include: Your name, the date of absence, the time(s) they will be arriving, leaving and/or returning, the child’s name, which campus they attend, and the absence reason.
What if my child will be returning to school from a scheduled event?
 
As stated above, if your child will be returning to school please include the returning time of your child during your initial communication.  If this returning time changes, or your child will no longer be returning to school, please contact the school office as soon as possible.
How much time in advance do I need to notify the HPCS Office of an absence?
 
Please share your child’s absence information no later than 8:00 AM on the day of the absence, unless it is an advance absence (see 2nd question).
If we are running behind in the morning and my child will be late to school, is there anything I need to do?
 
If at any time, for any reason, your child will be late to school.  Please contact the school office as soon as possible.
What do I do if I'm running late to pick up my children after school?
 
If you are delayed in picking up your student, please call the school office ASAP (608-836-7170) to inform our receptionist at the school office that you're running late.
  • For the first pick up, students not picked up by 2:10 PM will be escorted to the school office where they will be supervised until they are picked up. 
    • For the second pick up, students not picked up by 3:30 PM will be escorted to the school office where they will be supervised until they are picked up.
    • The responsible party for pick-up will have to call the school office upon arrival.
    • There may be an additional charge for students who are picked up late.
My child has been diagnosed with a new medical condition or allergy. Do I need to let the school know?
 
YES.  If at any time your child’s medical conditions change, please let the school know by contacting the Denise Hafeli at the school office.  By letting us know of any medical conditions or allergies our staff will be able to help keep your child safe and healthy!
My child has been prescribed a medicine by a health professional, and they are required to take it during the school day. Should I let anyone know?
 
YES.  Whenever your child is prescribed a medicine (Rx) that needs to be taken during the school day, you must let the school know by contacting Denise Hafeli at the school office.
My child needs to take an over the counter medication. Can I send this with my child to school to use whenever they need?
 
If for any reason and at any time your child needs an over the counter (OTC) medicine you should contact Denise Hafeli at the school office, and fill out the appropriate paperwork.  Your child cannot self administer any OTC medications themselves or to siblings.
 
Some examples of OTC medications are (but not limited to): Tylenol, Ibuprofen, Advil, cough syrup, cough drops, creams and ointments, essential oils, medicated lotions, allergy medicines, nasal sprays, Pepto-Bismol, Lactaid, digestive medications.
My child has asthma, diabetes or needs an Epi-Pen. Are they allowed to carry and administer medical items themselves while at school?
 
If for the reasons listed above, you would like your child to self-carry certain medications that pertain to asthma, diabetes or severe allergic reactions, you can fill out the self administer section on the Medical Permissions form.  Please note that this requires a health professional’s signature.
How do I request student records?
 
To obtain any of your child's records, a written request must be made to our school office.  Once the request has been made, our Registrar will connect with you about what to do next.
 
All student records will be securely stored at the Madison Campus Office.  As per the Parent Handbook, all requests for accessing your students records must be made in writing.  You can send your written request to the Office at the HPCS Madison Office.  Please note that written requests must be made for viewing both certain individual items in the student record (this includes report cards), or the entire record.  If you have any paperwork to add to your student’s file, please send it to the Office either via email, mail, fax, or dropping it off at the Madison Office.

School Calendar

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Follow along!